When it comes to working with various computer programs and softwares, sometimes you need to convert files from one format to another. This can be especially true when working with Microsoft Word and Excel documents. Fortunately, it’s relatively easy to convert files from these programs into PDF format, or from PDF to Excel. In this article, we’ll take a look at some common methods for file conversion, as well as some frequently asked questions about this process.
Converting Microsoft Word Documents to PDF
If you need to share a Microsoft Word document with others, or if you’d like to preserve the formatting of your file across multiple platforms, converting it to PDF format can be a great solution. Here are some methods for doing so:
Using Microsoft Word’s Built-In Conversion Tool
One easy way to convert your Word document to PDF is to use the program’s built-in conversion tool:
- Open the Word document you’d like to convert.
- Click “File” in the top-left corner of the screen.
- Select “Export.”
- Choose “Create PDF/XPS Document” and click “Create PDF/XPS.”
- Choose a location to save your PDF file.
- Click “Publish.”
And that’s it! Your Word document is now in PDF format and can be shared across platforms and devices.
Using an Online Converter
If you don’t have access to Microsoft Word or if you’d prefer not to use the built-in conversion tool, there are a number of online file conversion tools that can take care of the task for you. Here are a few popular options:
SmallPDF
SmallPDF is a popular online conversion tool that can easily convert your Word document to PDF. Here’s how:
- Go to SmallPDF.com.
- Select “Word to PDF.”
- Upload your Word document.
- Click “Download” to save your PDF file.
PDFConverter.com
Another option for converting your Word document to PDF is PDFConverter.com:
- Go to PDFConverter.com.
- Select “Word to PDF.”
- Upload your Word document.
- Enter your email address and click “Convert.”
- Check your email for a link to download your PDF file.
Converting Excel Files to PDF
Like Word documents, Excel files can also be converted to PDF format for easy sharing and cross-platform compatibility. Here’s how:
Using Microsoft Excel’s Built-In Conversion Tool
Converting an Excel file to PDF using Microsoft Excel is very similar to converting a Word document:
- Open the Excel file you’d like to convert.
- Click “File” in the top-left corner of the screen.
- Select “Export.”
- Choose “Create PDF/XPS Document” and click “Create PDF/XPS.”
- Choose a location to save your PDF file.
- Click “Publish.”
With these simple steps, your Excel file will be converted into a PDF file and ready for sharing and printing.
Using an Online Converter
If you don’t have access to Microsoft Excel, or if you’re looking for an alternative to the built-in conversion tool, there are several online conversion tools available:
PDF Candy
PDF Candy is an online conversion tool that can quickly and easily convert your Excel file to PDF format:
- Go to PDFCandy.com.
- Select “XLS to PDF.”
- Upload your Excel file.
- Click “Convert” to download your PDF file.
PDFConverter.com
PDFConverter.com can also be used to convert your Excel file to PDF:
- Go to PDFConverter.com.
- Select “Excel to PDF.”
- Upload your Excel file.
- Enter your email address and click “Convert.”
- Check your email for a link to download your PDF file.
Frequently Asked Questions
What is the best way to convert a Word or Excel file to PDF format?
This really depends on your needs and preferences. If you have access to Microsoft Word or Excel, the built-in conversion tool can be a very quick and easy option. However, if you don’t have these programs or would like to use an online tool, there are many great options available. Some popular online conversion tools include SmallPDF, PDFConverter.com, PDF Candy, and Online-Convert.com.
Do I need to pay for file conversion services?
Many online file conversion tools are available for free, though some may require payment or a subscription to access advanced features. When searching for a conversion tool, be sure to read the fine print and check for any fees or limitations before committing to a service.
