Opening a locked Excel file can be a major headache, especially if you need to access important data that lies within. However, there are ways to overcome this issue, and in this article, we will guide you through some of the most effective methods for doing so.
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If your Excel file suddenly closes down, chances are that a temporary file was created on your computer. These files are usually stored in a specific folder, and you can access them to retrieve any unsaved data that was included in your Excel document before it closed. Here is how to locate and extract data from temporary files:
- First locate the temp file. The folder that contains your Excel temp files varies depending on your computer’s operating system. If you’re running Windows 10, the folder path is C:\Users\YourUserName\AppData\Local\Microsoft\Office\UnsavedFiles. If you’re using Windows 8, 7, or Vista, the folder path is C:\Users\YourUserName\AppData\Local\Microsoft\Office\UnsavedFiles. Finally, if you’re using Windows XP, the folder path is C:\Documents and Settings\YourUserName\Local Settings\Application Data\Microsoft\Office\UnsavedFiles.
- Once you’ve located the folder, open it, and you should see several files with the extension “.xls” and a name like “Autosave” or “Recovered”. Choose the one that matches the name of the Excel file you were working on and open it.
- Excel will start, and you’ll see a dialog box titled “Document Recovery”. Select the file you want to recover and click “Open”.
- The Excel file should open with all unsaved data that was present when it was closed. Save the document to a different name to avoid overwriting the original, then close Excel.
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If you’re trying to open an Excel file that has been password-protected, you’ll need to enter the correct password to gain access. If you don’t know the password, you can try using a password recovery tool to unlock it. Here’s how:
- Open Excel and click on “File” in the menu bar. Choose “Open” and select the password-protected Excel file.
- Excel will prompt you to enter the password. If you don’t know it, click “Read-Only” to open the file in read-only mode.
- Download and install a password recovery tool like Passper for Excel or Stellar Password Recovery. Launch the tool and follow the instructions to unlock the Excel file. The exact steps will vary depending on the tool you use.
- Once you’ve unlocked the Excel file, save it under a different name to preserve the original file’s password protection. You can then enter the new password and access the document as normal.
FAQ
Q: What should I do if the temporary files folder doesn’t contain the file I’m looking for?
A: Unfortunately, this means that the temporary file was not saved. If you’re using Microsoft 365, Excel automatically saves a copy of unsaved files to your OneDrive account. Login to OneDrive and look for the file there. Otherwise, the data may be permanently lost.
Q: Will using a password recovery tool damage or harm my Excel file?
A: No. Password recovery tools are designed specifically for unlocking password-protected Excel files without causing any damage or harm. However, be sure to choose a reputable tool and follow the instructions carefully to avoid any potential issues.
Watch this video for more tips on how to unlock Excel files
Conclusion
Locked Excel files can be a real headache, but with the right tactics and tools, you can overcome the issue. In this article, we’ve covered some effective methods for unlocking Excel files, including recovering data from temporary files, and using password recovery tools. Remember to always take precautions to avoid losing data or causing potential issues when dealing with sensitive files.