How to Extract Data from Different Files in Excel – Beinyu.com
Step-by-Step Tutorial on Extracting Data from Different Files in Excel
Excel is an essential tool used in making computations, formatting, and analysis for data. It presents a vast number of functionalities that make handling data quite simple, which includes copying and pasting data from different workbooks and files. However, there are specific situations that require extracting data from different worksheets and files. It usually requires a lot of effort and time by manually sifting through the worksheets, searching for the specific data and verifying the information obtained.
This article aims to share insights on how to extract data from different files in Excel seamlessly. It provides step-by-step guidance that will guide you to gain insights from the information, saving you a considerable amount of time and energy.
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How to Extract Data from Different Files in Excel
If you want to extract data from different files, you must follow the steps below:
- Go to the Data tab and click the From Other Sources button under the Get External Data tab.
- Select From Microsoft Query if you intend to extract data from another spreadsheet or Excel workbook. If you want to extract data from another software such as Access, SQL Server or Oracle Database, choose the appropriate software.
- Select the appropriate file from the Choose Data Source window, then click OK.
- Choose the appropriate tables you wish to extract data, then click Next.
- Next, select the data you need by highlighting the cells you want and dragging them to the fields area. Also, select appropriate columns if needed.
- Finally, click OK to transfer the data to your worksheet.
In just a few clicks, you can extract data from different files in Excel using the above process It saves time and energy compared to manually searching for the data.
Image: Cara Mengambil Data Dari File Lain secara otomatis (tutorial praktis MS
How to Extract or Delete One Word or More from a Sentence in Excel
If you’re working on a project that requires extreme details or multiple worksheets that involve repetitive data, removing extra data from a sentence, or phrase or word can be quite time-consuming. We will be looking at how to extract or remove one word or more from a sentence in Excel.
- First, select an adjacent cell to the sentence containing the word you wish to extract.
- Type “=SUBSTITUTE(A2,”Word to Remove”,””) into the second cell. (A2 is the cell containing the original sentence).
- If you intend to delete more than one word or phrase from a sentence, use the same function repeatedly.
The above steps are used to remove the selected information from the cell. You can also use the same steps to extract necessary data by specifying the data needed.
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FAQs
What happens if I make changes to the original file from which the data was extracted?
If changes are made to the original file, the changes will be reflected in the extracted data. However, it will not be reflected in real-time, and you will have to re-execute the extraction process.
What happens if I encounter an ‘Important field missing’ prompt?
The “Important field missing” prompt occurs if there is no consistent structure in the table chosen for extraction. To correct this error, you must restructure your tables and formatting to align with the standards required for extraction.
Include Video
Here’s a video by Excel Campus that elaborates on how to extract data from different files in Excel:
Conclusion
Extracting data from different worksheets and files is crucial for any organization, and the Excel tool provides the flexibility and convenience of sifting through different worksheets to locate specific data. This article has simplified the extraction process by providing step-by-step guidance that ensures you can effortlessly extract or remove data from different worksheets and files, providing accurate insights that help steer your business towards success. Remember, if you face any difficulties in extracting data, do not hesitate to go through the process step-by-step and reach out to experts for guidance and support.
