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Making Your Excel Files More Productive with These Handy Tricks

Excel is a software application developed by Microsoft that usually comes in the Office Suite. It is used for managing data and performing calculations, among other things. Most people use the application for creating spreadsheets, charts, and tables. However, there are many functionalities in Excel that most people are not aware of yet. Here are a few tips and tricks to get you started:

Trick #1: Hiding and Displaying Comments in Excel

Comments are a convenient feature in Excel that can be very helpful when trying to add notes and explanation to your data. However, sometimes you may want to hide the comments to have a clearer view of your presentation. You can easily do this by following these simple steps:

1. Select the cell which has a comment you want to hide.
2. Click on the “Review” tab in the Excel Ribbon.
3. Click on the “Hide Comments” button.

If you want to show the comments again, you can follow the steps below:

1. Select the cell containing the comment you want to display.
2. Click on the “Review” tab in the Excel Ribbon.
3. Click on the “Show All Comments” button.

As you can see, Excel makes it easy to manage comments. You can show and hide them as you wish. This feature comes in particularly handy when presenting your data to clients or other stakeholders.

Trick #2: Unlocking Locked Excel Files Without Using External Software

If you have ever been in a situation where an excel file is locked and you cannot edit it, you know how frustrating that can be. Fortunately, there are a few ways to unlock an excel file without using any external software. Here are the steps to follow:

1. Make a copy of the locked excel file. Open the copy in Excel.
2. Click on the “File” tab, and then click on “Save As”.
3. In the “Save As” dialog box, select “Tools” from the dropdown menu and click on “General Options”.
4. In the “General Options” dialog box, clear the password field and click “OK”.
5. Save the file and voila! You can now edit your previously locked file.

With this trick, you can easily save time and money that you would have spent on purchasing an external software to unlock an excel file. However, it is essential to note that this trick does not work in all situations. Some files are password-protected with encryption which cannot be undone.

FAQs

Here are two frequently asked questions about Excel:

1. How do I create a chart in Excel?

Creating a chart in Excel is easier than you might think! Here are the steps to follow:

1. Select the data you want to include in your chart.
2. Click on the “Insert” tab in the Excel Ribbon.
3. Select the type of chart you want to create from the available options.
4. Your chart will automatically be displayed in the spreadsheet.

2. Can I use Excel to create a budget?

Yes, you can use Excel to create a budget. Here are the steps to follow:

1. Open up a new Excel file.
2. Create a new sheet for your budget.
3. List all your income sources and expenses in separate columns.
4. Add formulas to the cells that will help you sum up your income and expenses.
5. Use conditional formatting to highlight cells to show if you are over or under budget.

Video Tutorial

Here is a video tutorial on Excel tips and tricks that you may find useful:

Excel is a powerful application that can help you manage data and increase productivity. With these simple tips and tricks, you can make your Excel files even more productive and take your spreadsheet game to the next level!