Microsoft Excel is one of the most widely used software applications around the world, especially for businesses and individuals who rely on it for data analysis, budgeting, finance, and many more. However, one of the common challenges experienced by Excel users is the difficulty in managing multiple files and data sets simultaneously. Luckily, there are a few ways to tackle this issue and make it easier to view and manage multiple Excel files at the same time. In this article, we’ll discuss various methods of using Excel to view multiple files and ways to increase productivity while working on various data sets.
Merge Excel Files into One Workbook
One of the easiest ways to view multiple Excel files simultaneously is to merge them into a single workbook. Doing so provides a comprehensive overview of all the data sets in one place and enables easy and efficient data analysis. Below are the steps you can follow to merge two Excel files into one workbook:
Step One: Open the Excel Files
The first step is to open all the Excel files that you wish to merge. Make sure that all the files are in the same format and that they share the same structure and headings. Also, ensure that the data sets are complete, accurate, and free from errors before proceeding to merge them.
Step Two: Create a New Excel Workbook
After opening the Excel files, the next step is to create a new workbook where you’ll copy and paste the data. To do this, click on the ‘File’ menu at the top left corner of the Excel window and select ‘New’ from the dropdown menu. Choose ‘Blank Workbook’ and click ‘Create.’
Step Three: Copy and Paste the Data into the New Workbook
The next step involves copying the data from the individual Excel files and pasting them into the new workbook. To do this, select the data you wish to copy by clicking and dragging the cursor to highlight the cells. Right-click on the highlighted cells and select ‘Copy’ from the dropdown menu. Go to the new workbook, select the cell where you’d like to paste the data, right-click and select ‘Paste.’
Step Four: Organize and Format the Data
After pasting the data into the new workbook, the next step is to organize and format it accordingly. Ensure that the headings are consistent and that the data sets are in the correct columns and rows. Rename the worksheet to a suitable name that represents the data sets. It’s also important to ensure that the formatting of each sheet is retained to minimize any discrepancies in the data.
Step Five: Save the Merged Workbook
The last step is to save the newly merged Excel workbook. Go to the ‘File’ menu and select ‘Save As’ from the dropdown menu. Choose a suitable name for the workbook and select ‘Excel Workbook’ as the file format. Click ‘Save.’
Viewing Multiple Excel Files in One Screen
Another way of managing multiple Excel files simultaneously is to view them in one screen. This feature is especially helpful when comparing data sets from different files. Below are some methods of viewing multiple Excel files in one screen:
Method One: Arrange All
The ‘Arrange All’ method enables users to view all open Excel files in one screen simultaneously. To do this, follow the steps below:
- Open all the Excel files you wish to view on one screen.
- Go to the ‘View’ tab and click on ‘Arrange All.’
- Select how you want the windows to be arranged from the available options:
- ‘Tiled’ – displays the files in equal size windows side-by-side and stacked in rows.
- ‘Horizontal’ – displays the files in equal size windows horizontally.
- ‘Vertical’ – displays the files in equal size windows vertically.
Method Two: Split the Excel Window
Another way of viewing multiple Excel files in one screen is to split the Excel window. This method separates the Excel window into two or more panes which are independent of each other. To split the Excel window, follow these steps:
- Open the Excel file you wish to split.
- Click on the ‘View’ tab and select ‘Split.’
- Drag the split bar to where you’d like to split the window.
- The window will now be split into two panes, with each showing a different part of the same worksheet. Scroll through each pane to view the data accordingly.
- To remove the split, click on the ‘View’ tab and select ‘Remove Split.’
FAQs
Q1. Why is it important to merge Excel files into one workbook?
Merging Excel files into one workbook enables users to view all the data sets in one place, making it easier to analyze, compare, and make informed decisions. It also eliminates the need to switch between different files, saving time and increasing productivity. Additionally, consolidating data into one file simplifies data storage, backup, and sharing among teams.
Q2. Can you view Excel files in one screen without opening them separately?
Yes, you can view multiple Excel files in one screen without opening them separately by using the ‘Compare and Merge Workbooks’ feature in Excel. This feature enables users to compare and merge different versions of the same workbook and view them side-by-side in one screen. To use this feature, follow the steps below:
- Open the Excel files you wish to compare.
- Go to the ‘Review’ tab and click on ‘Compare.’
- Select the Excel files you wish to compare from the available list and click ‘OK.’
- The files will now be compared and merged into a new workbook. The merged workbook will show the changes made in each file and enable you to accept or reject the changes accordingly.
Video Tutorial: Cara Membuka Dua File Excel dalam satu Sheet Excel Dalam Satu Layar
In conclusion, managing multiple Excel files simultaneously can be challenging, especially for businesses and individuals who rely on Excel for their daily work. However, by merging Excel files into one workbook, or using the various methods listed above to view multiple files in one screen, users can become more efficient and productive in the use of Excel. By following these steps and tips, managing multiple Excel files can become more manageable, providing clearer views of the data and helping businesses make informed decisions based on their data analysis.
