Sometimes in our work as professionals, it’s common to find ourselves working with Excel and needing to insert images or even PDF files into it. Although it may take some extra steps, it’s not hard to accomplish what you need. Keep reading to learn how to insert images, PDFs and other basics in Excel.
Inserting images in Excel
Inserting images is a useful tool in Excel, especially when creating reports or presentations, to help showcase data and trends. It can even highlight key points in a presentation, making it easier for the reader to understand the information shown.
To insert images in Excel, follow the following steps:
- Click on the cell where you want the image to be placed
- Select the “Insert” tab located on the menu bar
- Select the “Pictures” option to upload an image from your computer
- Select the “Online Pictures” option to look for one online
- Locate the image, and double-click on it to insert it into the cell
After completing these steps, your image should appear in the selected cell. It is important to note that the size of the image can be modified by dragging it, or by accessing the “Format” tab located on the menu bar.
Inserting PDF files in Excel
PDF files, or Portable Document Format, are secure and easy to share files, but they’re not easily edited – which may be a problem if you need to work with them in an Excel document. However, there are ways to insert a PDF file into Excel without losing its original format.
The easiest way to insert a PDF file to your Excel document is to use the “Insert Object” feature. Here’s how:
- Locate the cell where you want the PDF file to be displayed
- Click on the “Insert” tab, located on the menu bar
- Select the “Object” option
- Choose “Adobe Acrobat Document” as the object type
- Select “Create from File” option and then “Browse” to locate the PDF file on your computer
- Select the “OK” button to insert the PDF document into the cell
After completing these steps, the PDF file should appear in your selected cell. Keep in mind that the size of the PDF can be modified by dragging it, or by adjusting it on the “Format” tab.
FAQ: Frequently Asked Questions
Q: Can I change the format of an inserted image in Excel?
A: Yes, you can. Navigate to the “Format” tab to adjust the size, color and other formatting properties of the image.
Q: Do I need Adobe Acrobat to insert PDF files in Excel?
A: No, Adobe Acrobat is not required to insert a PDF file to Excel. However, to view and edit the file, it’s recommended to have Adobe Acrobat installed on your computer.
Include a video tutorial
For those who prefer learning by video, this tutorial on how to insert images and PDFs into Excel may be helpful:
Now that you have learned how to insert images and PDF files, it’s time to put it into practice. Pro Tip: By mastering the basics of Excel, you can save time and improve your productivity in the long-run. Keep practicing!
