Excel is a widely used software that can help you perform various tasks such as managing data, making graphs, and tracking budget. However, you may need to share your Excel files with others who don’t have Excel installed, or you may want to preserve the formatting of your Excel files so they look the same on different devices. One way to achieve this is by converting your Excel files to PDF format. In this article, we will discuss two easy methods to convert Excel files to PDF, as well as answer some common questions about this process.
Method 1: Convert Excel to PDF using Microsoft Excel
If you have Microsoft Excel installed on your computer, you can use it to convert your Excel files to PDF. Here’s how:
- Open the Excel file you want to convert to PDF.
- Click on File > Export.
- Select Create PDF/XPS Document.
- Click on the Create PDF/XPS button.
- Choose a location to save the PDF file and give it a name.
- Click on Publish and wait for the conversion process to finish.
- Open the PDF file to make sure it looks the way you want it to.
By using this method, you can preserve the formatting and layout of your Excel file, and the resulting PDF file can be viewed on any device. You can also add password protection to your PDF file if you want to prevent others from editing or copying your data.
Method 2: Convert Excel to PDF using an online converter
If you don’t have Microsoft Excel or you prefer not to use it, you can convert your Excel files to PDF using an online converter. There are many free online converters available, such as Smallpdf, Zamzar, and Online-Convert. Here’s how to use Smallpdf:
- Go to https://smallpdf.com/excel-to-pdf.
- Click on Choose Files and select the Excel file you want to convert.
- Wait for the upload and conversion process to finish.
- Download the PDF file to your computer.
- Open the PDF file to make sure it looks the way you want it to.
Using an online converter can be a convenient option if you don’t want to install any software on your computer. However, keep in mind that online converters may not preserve all the formatting and layout of your Excel file, and some converters may add watermarks or limit the number of files you can convert. Therefore, it’s a good idea to try different online converters and compare the results before choosing one.
FAQ
Q: Can I convert multiple Excel files to PDF at once?
A: Yes, you can. In Microsoft Excel, you can select multiple files using the Shift or Ctrl key and then export them to PDF. In Smallpdf, you can upload multiple files at once and then combine them into a single PDF file using the Merge PDF tool.
Q: Can I convert a password-protected Excel file to PDF?
A: Yes, you can. In Microsoft Excel, you need to enter the password to open the file and then export it to PDF. If you don’t have the password, you can’t convert the file. In Smallpdf, you need to enter the password to unlock the file and then upload it to the converter.
As you can see, converting Excel files to PDF is a simple process that can help you share and preserve your data. Whether you use Microsoft Excel or an online converter, make sure to check the resulting PDF file to ensure that it looks the way you want it to. If you have any other questions about this process, feel free to leave a comment below.
