Are you tired of printing Excel files and finding them being cut off? This can be a frustrating experience especially when you are in a rush to print out important documents. The good news is there are ways to print Excel files without them being cut off. In this article, we will discuss some effective tips to print Excel files without them being cut off. We will also answer some frequently asked questions about printing Excel files.
Tip 1: Adjusting Margins and Print Area
One of the main reasons why Excel files are cut off when printing is because the margins and print area are not properly adjusted. To avoid this, follow these steps:
- Click on the Page Layout tab in Excel
- Click on the Margins button and select Custom Margins
- In the Page Setup dialog box, change the margin values to ensure that the content fits within the printable area. You can also select the orientation (portrait or landscape) that works best for your content.
- Select the Print Area button and adjust the print area so that the content is within the printable area
- Click OK to save your changes
By adjusting the margins and print area, you should be able to print Excel files without them being cut off.
Tip 2: Scaling the Printout
An alternative method to adjust the content in Excel files when printing, is to scale the printout. This method allows you to fit the content within the printable area without having to make significant changes to the margins or print area. Here’s how to do it:
- Click on the Page Layout tab in Excel
- Click on the Scale to Fit button
- Select the scaling values that works best for your content, such as 75% or 100%.
- Click OK to save your changes
By scaling the printout, you should be able to avoid cutting off Excel files when printing.
FAQ
Q: Why are my Excel files being cut off when printing?
A: There could be several reasons why your Excel files are being cut off when printing. These include:
- Not adjusting the margins and print area correctly
- Not scaling the printout properly
- Printing on a paper size that is too small for the content
- Using an outdated printer driver
Q: How can I preview my Excel file before printing?
A: To preview your Excel file before printing, you can use the Print Preview command. Here’s how to do it:
- Click on the File tab in Excel
- Select Print
- Click on the Print Preview button
By previewing the printout, you can ensure that the content fits within the printable area before actually printing it.
In conclusion, by adjusting the margins and print area properly, scaling the printout, and previewing the printout before printing, you can avoid cutting off Excel files when printing. If you continue to experience problems with printing Excel files, consider updating your printer driver or seek help from a professional.
