Do you work with Excel and often wish you could easily convert the data into a PDF format? Or maybe you have a need to turn a PDF into an Excel spreadsheet? In either case, you are in luck! There are several simple and effective ways to make these conversions happen. Below, we delve into some of the top methods for converting Excel files to PDF and vice versa.
Converting Excel Files to PDFs
Turning Excel files into PDFs can be especially useful when you want to share spreadsheets with people who don’t have Excel. Converting the file ensures that everyone can view it without issue, and you don’t need to worry about formatting issues caused by opening the file with another program. Below, we outline three top ways to make the conversion happen.
Method 1: Save as PDF in Excel
If you’re using Excel 2010 or later, you can save your file to PDF format from within Excel itself. This method is quick and easy, and it ensures that your formatting stays intact. Follow these steps:
- Open your Excel file.
- Select “File” from the menu bar.
- Select “Save As.”
- Choose “PDF” from the drop-down menu next to “Save as type.”
- Save the file in the desired location.
Method 2: Online File Conversion Services
Online file conversion services are useful for those who need to convert files infrequently or who don’t have Excel installed on their computer. These services offer a quick and easy way to convert your Excel file to a PDF. Two popular online file conversion services include:
PDF Converter
PDF Converter is a user-friendly tool that allows you to convert your Excel file to PDF in three easy steps:
- Select your file by clicking the “Choose Files” button or dragging and dropping it into the designated area.
- Click the “Convert to PDF” button.
- Download the converted PDF to your computer.
Smallpdf
Smallpdf is another online tool that allows you to convert your Excel file to PDF format with ease. Follow these steps:
- Drag and drop your Excel file into the designated area.
- The website will automatically convert your file to PDF format.
- Download the converted PDF to your computer.
Method 3: Use Adobe Acrobat
If you have Adobe Acrobat installed on your computer, you can easily convert your Excel file to PDF format. Here’s how:
- Open Adobe Acrobat.
- Select “Create PDF” from the Home screen.
- Select “File” followed by “Create.”
- Choose the Excel file you want to convert. You can either drag and drop the file or select it from your files.
- Click “Create” to start the conversion process. Your Excel file will automatically convert to PDF format.
Converting PDFs to Excel Files
Converting PDFs to Excel files can be helpful when you need to edit the data or extract information. However, converting to Excel format can sometimes result in formatting issues. Below are three ways to make the conversion happen with minimal issues.
Method 1: Use Adobe Acrobat DC
Adobe Acrobat DC is the most recommended tool to convert PDFs to Excel. Here’s how:
- Open Acrobat DC.
- Select “Export PDF” from the right-hand pane.
- Select “Spreadsheet” as the export format.
- Choose the Excel format you want to work with (XLSX or XLS) and select “Export.”
- Save the file in the desired location and start editing your Excel spreadsheet.
Method 2: Use Third-Party Conversion Tools
If you need to convert PDF documents to Excel files frequently, you might want to consider investing in third-party conversion tools such as Able2Extract. Such tools offer advanced features that ensure formatting is preserved during the conversion process.
Method 3: Use Online File Conversion Services
Two popular online file conversion services for converting PDFs to Excel files include:
Zamzar
Zamzar is a user-friendly tool that allows you to easily convert your PDF to Excel. Follow these steps:
- Select the PDF file you want to convert by clicking the “Choose Files” button or dragging and dropping the file into the designated area.
- Select “XLS” or “XLSX” as the output format.
- Enter your email address to receive the link to download the converted Excel file.
Online-Convert
Online-Convert is another online tool for converting PDF files to Excel format. Follow these steps:
- Upload your PDF file by clicking the “Choose File” button or dragging and dropping it into the designated area.
- Select “Spreadsheet” as the output format.
- Select “Convert file” to start the conversion process.
- Download the converted Excel file to your computer.
FAQ
Can I convert a password-protected Excel file to a PDF?
Yes. Excel files protected by a password can still be converted to PDFs. When you try to save the file as a PDF, Excel will ask you to enter the password before the file can be saved.
Can I extract data from a PDF to Excel?
Yes. Adobe Acrobat DC can extract data from PDFs and convert it to Excel format. When exporting the file, select “Spreadsheet” as the output format.
Check out the video below for a step-by-step tutorial of converting Excel files to PDF and vice versa using Adobe Acrobat DC:
