Converting files has been one of the most popular topics in the digital world, especially when it comes to Excel and CSV formats. By converting files from CSV to Excel and vice versa, users can make their data more comprehensible and accurate. Here are some guidelines for converting files from CSV to Excel and from Excel to CSV.
Converting CSV to Excel
Converting CSV to Excel might seem simple, but it needs some attention. The following steps can be taken to convert CSV to Excel:
Step 1: Open Excel
Before converting the file, launch Microsoft Excel on your computer. Then click on the ‘New Workbook’ option that appears on the screen as soon as you open the program. Once you have clicked on ‘New Workbook’ button, choose the ‘Data’ option located on the top of the Excel program.
Step 2: Import File
In the next step, select ‘From Text/CSV’ option, and choose the CSV file you intend to convert into an Excel sheet. After importing the file, select the ‘Delimited’ option that shows a prompt window. Then select the ‘Next’ option to move forward with the conversion process.
Step 3: Select Delimiters
The third step of the conversion process is to select the delimiters. The delimiter is the character that is used to separate the values in the file being converted. When you choose the delimiter, the preview pane displayed will help you confirm if the content is displayed accurately and is suitable for the converted file. You can make adjustments to the data for any inaccuracies.
Step 4: Review and Save File
Once you are satisfied with the conversion process, save the file with an appropriate name. After saving, ensure that the file is saved in the right format by checking the file extension name. Finally, you can open the file on Excel and scrutinize it to avoid any errors that might have resulted during the conversion process.
Converting Excel to CSV
Converting Excel to CSV is equally important, especially when you want to export data from Excel. The following steps can be taken to convert Excel to CSV:
Step 1: Select the Worksheet
Before you convert Excel to CSV, select the Excel worksheet that you intend to convert to CSV. Then click on the ‘File’ option in the program, select the ‘Save As’ option, and choose ‘CSV’ as the file type.
Step 2: Enter File Name
After selecting the file type, proceed to give the new CSV file a name. Naming the file appropriately helps to maintain accuracy and avoid confusion during data analysis. Once you have entered the file name, select ‘Ok’ to continue with the conversion process.
Step 3: Choose Destination
The third step of the conversion process is choosing the destination folder. Choose the folder where you want to save the new CSV file. After selecting the folder, ensure that all the settings are in place before clicking on the ‘Save’ button.
FAQs About Converting CSV to Excel and Vice Versa
1. Is converting CSV to Excel data lossy?
Yes, converting CSV to Excel can result in data loss. This mostly happens when the CSV data is extensive, and users do not confirm the data is well-synchronized before converting.
2. Why do some cells appear blank after converting files?
Some cells might appear blank after conversion because of formatting errors, versions of software used and cell references, among other issues. It is essential to confirm that the data is well aligned before converting to avoid errors.
Conclusion
Converting files such as CSV to Excel and Excel to CSV can greatly increase the usability and comprehensiveness of the data. It is essential to be meticulous when performing the conversion to avoid data inaccuracies and loss. The above steps for each conversion process can be followed to convert files with ease and precision.
