Blogging has grown to be one of the most lucrative businesses on the internet. The internet has become a hub for information, and blogging is a platform that is used to share that information with people. With technology advancing every day, there is a need to share ideas, news, and updates faster than ever. This is where the importance of spreadsheets and Excel come into play. In this article, we shall explore how to convert spreadsheet documents into Excel and PDF documents.
Converting Spreadsheet to Excel
A spreadsheet is a document that stores data in tabular form, with data arranged in columns and rows. Spreadsheets are used for data management and analysis, and are very popular in the business world. Excel, on the other hand, is a computer application developed by Microsoft, which is used to create, edit and view spreadsheets. Excel adds value to the data by providing advanced functions such as calculators, graphs, and VBA programming. Here are the steps to follow when converting a spreadsheet to an Excel document:
Step 1: Open Excel and Create a New Workbook
Open Microsoft Excel on your computer. Once you’ve opened the program, create a new workbook by pressing CTRL+N or clicking “File” and selecting “New Workbook” from the dropdown menu. You can also create a new workbook by clicking “Blank Workbook” on the landing page.
Step 2: Import the Spreadsheet Data into Excel
Click on the “Data” tab in the Excel toolbar and select “From Text/CSV”. This will open the “Import Text File” dialogue box. Locate the spreadsheet file that you want to convert and then click the “Open” button. This will open the “Text Import Wizard”. Use the “Delimited” option and select the appropriate file type. You can also customize the options by selecting the fields, delimiter, text qualifier, and data format.
Step 3: Arrange the Data in Excel
Excel has multiple options for arranging data. You can choose to sort by columns, rows, or by value. Excel also allows you to format cells, add borders, colors, and even add conditional formatting. Once you are done formatting, save the document by clicking “File” and selecting “Save”. You can also save the document by pressing CTRL+S. You now have successfully converted your spreadsheet document to an Excel document.
Converting Spreadsheet to PDF
PDF stands for Portable Document Format, which is a file format used to present and exchange documents independently of software, hardware, or operating system. PDF files are made up of images, text, and fonts, and can be used across different platforms without loss of formatting. Converting your spreadsheet document to a PDF document ensures that the document is secure and that your data is safe. Here are the steps to follow when converting a spreadsheet to a PDF document:
Step 1: Open your Spreadsheet
Open the spreadsheet that you want to convert to a PDF. Make sure that the document is arranged in the desired format and that any formatting or data you want to include is present.
Step 2: Click “File” and Select “Save As”
Once the spreadsheet is open, click the “File” tab in the toolbar. From the dropdown menu, select “Save As”. You will be given the option to rename the document and select the location on your computer where you want to save it.
Step 3: Save the Document as a PDF
After selecting “Save As”, a dialogue box will appear. Look for the option “Save as type”. Click on the dropdown menu and select “PDF” as the type of document you want to save. This will convert your spreadsheet to a PDF document.
Note: In case you don’t find the “PDF” option, you can download free PDF conversion software online and install it to add the option to your menu.
FAQs
1. Why convert a spreadsheet to Excel?
Excel is a computer application developed by Microsoft, and it adds value to the data in the spreadsheet by providing advanced functions such as calculators, graphs, and VBA programming. Excel offers more features and customization options than spreadsheets, which makes it a better option for data management and analysis. Converting a spreadsheet to Excel ensures that you can use these advanced features and get more value from your data.
2. Why convert a spreadsheet to PDF?
Converting your spreadsheet document to a PDF document ensures that the document is secure and that your data is safe. PDF files are made up of images, text, and fonts, and can be used across different platforms without loss of formatting. PDFs are also less prone to corruption and data loss, which makes them a better option for sharing documents and preserving the integrity of the data.
Video Tutorial: How to Convert a Spreadsheet to Excel and PDF
Conclusion
Converting a spreadsheet document to Excel or PDF format is a simple process. Excel is a powerful tool for data management and analysis, and it adds value to the data in the spreadsheet by providing advanced functions such as calculators, graphs, and VBA programming. PDFs are secure and can be used across different platforms without loss of formatting. By following the simple steps outlined in this article, you can easily convert your spreadsheet document to Excel or PDF format, and get the most out of your data.
