Have you ever faced trouble with printing or sharing large Excel files? Sometimes, even if the Excel file is perfectly formatted, sharing it can be a cumbersome process. One solution to this problem is to convert Excel files to PDF format.
Why Convert Excel to PDF?
The PDF (Portable Document Format) is an easily shareable and printable format that can be opened on any device. When an Excel file is converted to PDF format, it remains in its original format, and the data remains intact. The only difference is that the PDF format ensures that your files can be opened and viewed by anyone, regardless of the device or software they are using.
There are several reasons why you may want to convert Excel files to PDF format:
- PDF files are smaller in size compared to Excel files, making them easier to share and transfer.
- PDF files can be easily viewed on all devices, including smartphones and tablets.
- PDF files can be secured with passwords and encryption, ensuring that your data remains safe.
- PDF files can be edited with the help of software that is widely available, making the conversion process easier.
How to Convert Excel to PDF?
There are several ways to convert Excel files to PDF format. Here are a few popular methods:
Method 1: Use Excel’s Save As PDF Feature
Excel comes with a built-in Save As PDF feature that allows you to convert your Excel files to PDF format. Here’s how:
- Open the Excel file you want to convert to PDF format.
- Click the File tab and select Save As.
- Choose the location where you want to save the PDF file.
- In the Save as type dropdown menu, select PDF (*.pdf).
- Click Save.
Excel will create a new PDF file that you can share or print.
Method 2: Use Online PDF Conversion Tools
There are several online tools available that allow you to convert Excel files to PDF format. These tools are easy to use and require no installation. Here are a few popular online tools:
- I Love PDF – This online tool lets you convert Excel files to PDF format for free. It also allows you to merge and split PDF files.
- Small PDF – Small PDF is another popular online tool that allows you to convert Excel files to PDF format quickly and easily. It also supports other file formats such as Word and PowerPoint.
- Online 2 PDF – This online tool allows you to convert multiple Excel files to PDF format at once. It also allows you to customize the output settings of the PDF file.
Method 3: Use Adobe Acrobat Pro DC
If you regularly work with PDF files, it may be worth investing in Adobe Acrobat Pro DC. This software allows you to create, edit, and convert PDF files with ease. Here’s how to convert an Excel file to PDF using Adobe Acrobat Pro DC:
- Open Adobe Acrobat Pro DC.
- Click File and select Create.
- Select PDF from File.
- Choose the Excel file you want to convert.
- Click Create.
- Adobe Acrobat Pro DC will create a new PDF file that you can share or print.
FAQs about Excel to PDF Conversion
Q1. How do I convert an Excel file with multiple sheets to PDF format?
A1. Converting Excel files with multiple sheets to PDF format is easy. When you use Excel’s Save As PDF feature, each sheet in the Excel file will be saved as a separate PDF file. If you want to convert all sheets to a single PDF file, you can use an online tool like Small PDF or Adobe Acrobat Pro DC.
Q2. Can I edit a PDF file after conversion?
A2. Yes, you can edit a PDF file after conversion. There are several software tools available, such as Adobe Acrobat Pro DC and Nitro PDF, that allow you to edit PDF files. However, it’s important to note that the editing functionality of these tools is limited compared to that of Excel. If you need to make extensive changes to your data, it’s better to edit the Excel file and then convert it to PDF format.
Watch this Video Tutorial on How to Convert Excel to PDF
Conclusion
Converting Excel files to PDF format is an easy and effective way to share and print large files. There are several methods available for converting Excel files to PDF format, including using Excel’s built-in feature, online tools, or Adobe Acrobat Pro DC. Regardless of the method you choose, the PDF format ensures that your files can be opened and viewed on any device, making sharing and printing easier than ever.
