Microsoft Excel is a powerful spreadsheet software that is widely used for different purposes by businesses and individuals. Excel provides a wide range of features that make it easy to manage and analyze large amounts of data. One of the most powerful features of Excel is Macros, which allows users to automate repetitive tasks. In this article, we will discuss how to create a Macro in Excel.
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To start creating a Macro in Excel, follow these steps:
- Open the Excel workbook where you want to create the Macro.
- Select the Developer tab from the ribbon menu. If you don’t see the Developer tab, you can enable it by going to File > Options > Customize Ribbon > Main Tabs > Developer.
- Click on the Record Macro button. A new window will pop up.
- In the Macro name box, type a name for the Macro. Make sure the name contains no spaces or special characters.
- In the Store macro in box, select the workbook where you want to store the Macro. By default, the Macro will be stored in the current workbook.
- In the Description box, type a brief description of the Macro.
- Choose a shortcut key for the Macro if you want to by typing a letter or number in the Shortcut key box. This is optional.
- Click OK to start recording your Macro.
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Excel also provides a formula that can be used to convert numbers to words. This formula is called the SPELLNUMBER formula. Here’s how to use it:
- Select the cell where you want to display the word version of the number.
- Type =SPELLNUMBER followed by an open parenthesis (.
- Select the cell containing the number you want to convert.
- Type a closing parenthesis ) and press Enter.
The result will be the number displayed in words. For example, if the cell contains the number 1234, the formula will display “One Thousand Two Hundred Thirty Four”.
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It is essential to protect your Excel data from unauthorized access or modification. Excel provides several solutions to protect your data, including locking cells, hiding formulas, and protecting worksheets and workbooks. Here are the steps to lock a formula in Excel:
- Select the cell or range of cells containing the formula you want to lock.
- Right-click and select Format Cells.
- In the Format Cells dialog box, click on the Protection tab.
- Select the Locked checkbox.
- Click OK to close the dialog box.
- Select the cells you want to protect, right-click and select Format Cells.
- In the Format Cells dialog box, click on the Protection tab.
- Uncheck the Locked checkbox.
- Click OK to close the dialog box.
- Go to Review > Protect Sheet.
- In the Protect Sheet dialog box, select the options you want to use to protect the sheet.
- Click OK to protect the sheet.
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If you want to create a formula that displays numbers in words, you can use a custom function in Excel called the VBA function. Here’s how to do it:
- Open your Excel Workbook.
- Click on Developer tab in the ribbon. If you do not see this option, go to File > Options > Customize Ribbon and check the Developer option.
- Click on Visual Basic option.
- Double-click on the ThisWorkbook option. This will open a new window.
- Click on the option Insert > Module. This will open a new window.
- Copy and paste the following code in the module window:
Function SpellNumber(Number) Dim Dollars, Cents, Temp Dim DecimalPlace, Count ReDim Place(9) As String Place(2) = " Thousand " Place(3) = " Million " Place(4) = " Billion " Place(5) = " Trillion " ' String representation of amount. Number = Trim(Str(Number)) ' Find decimal place. DecimalPlace = InStr(Number, ".") ' Convert cents and set MyNumber to dollar amount. If DecimalPlace > 0 Then Cents = GetTens(Left(Mid(Number, DecimalPlace + 1) & _ "00", 2)) Number = Trim(Left(Number, DecimalPlace - 1)) End If Count = 1 Do While Number <> "" Temp = GetHundreds(Right(Number, 3)) If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars If Len(Number) > 3 Then Number = Left(Number, Len(Number) - 3) Else Number = "" End If Count = Count + 1 Loop Select Case Dollars Case "" Dollars = "No Dollars" Case "One" Dollars = "One Dollar" Case Else Dollars = Dollars & " Dollars" End Select Select Case Cents Case "" Cents = " and No Cents" Case "One" Cents = " and One Cent" Case Else Cents = " and " & Cents & " Cents" End Select SpellNumber = Dollars & Cents End Function ' Converts a number from 100-999 into text Function GetHundreds(ByVal MyNumber) Dim Result As String If Val(MyNumber) = 0 Then Exit Function MyNumber = Right("000" & MyNumber, 3) ' Convert the hundreds place. If Mid(MyNumber, 1, 1) <> "0" Then Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred " End If ' Convert the tens and ones place. If Mid(MyNumber, 2, 1) <> "0" Then Result = Result & GetTens(Mid(MyNumber, 2)) Else Result = Result & GetDigit(Mid(MyNumber, 3)) End If GetHundreds = Result End Function ' Converts a number from 10 to 99 into text. Function GetTens(TensText) Dim Result As String Result = "" ' Null out the temporary function value. If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19... Select Case Val(TensText) Case 10: Result = "Ten" Case 11: Result = "Eleven" Case 12: Result = "Twelve" Case 13: Result = "Thirteen" Case 14: Result = "Fourteen" Case 15: Result = "Fifteen" Case 16: Result = "Sixteen" Case 17: Result = "Seventeen" Case 18: Result = "Eighteen" Case 19: Result = "Nineteen" Case Else End Select Else ' If value between 20-99... Select Case Val(Left(TensText, 1)) Case 2: Result = "Twenty " Case 3: Result = "Thirty " Case 4: Result = "Forty " Case 5: Result = "Fifty " Case 6: Result = "Sixty " Case 7: Result = "Seventy " Case 8: Result = "Eighty " Case 9: Result = "Ninety " Case Else End Select Result = Result & GetDigit _ (Right(TensText, 1)) ' Retrieve ones place. End If GetTens = Result End Function ' Converts a number from 1 to 9 into text. Function GetDigit(Digit) Select Case Val(Digit) Case 1: GetDigit = "One" Case 2: GetDigit = "Two" Case 3: GetDigit = "Three" Case 4: GetDigit = "Four" Case 5: GetDigit = "Five" Case 6: GetDigit = "Six" Case 7: GetDigit = "Seven" Case 8: GetDigit = "Eight" Case 9: GetDigit = "Nine" Case Else: GetDigit = "" End Select End Function
Now, you can use this function to convert numbers to words. Here’s how:
- In your Excel Workbook, select the cell where you want to display the word version of the number.
- Type =SpellNumber(B2), where B2 is the cell containing the number you want to convert.
- Press Enter. The result will be the number displayed in words.
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To create a Macro in Excel, you need to follow these steps:
- Open the Excel Workbook where you want to create the Macro.
- Select the Developer tab from the ribbon menu. If you don’t see the Developer tab, you can enable it by going to File > Options > Customize Ribbon > Main Tabs > Developer.
- Click on the Visual Basic button to open the Visual Basic Editor.
- Click on Insert > Module. This will create a new module where you can store your Macro.
- Type your Macro code in the module window. Make sure that your Macro code is error-free and does not contain any syntax errors.
- Save your Macro by pressing Ctrl+S or going to File > Save.
- Go back to Excel and select the cell or range of cells where you want to use your Macro.
- Go to Developer > Macros.
- Select the Macro you just created.
- Click on the Run button.
FAQ
Q: What is a Macro in Excel?
A: A Macro in Excel is a set of instructions that automate repetitive tasks. It is written in VBA (Visual Basic for Applications) and can be used to perform many different kinds of tasks, such as formatting cells, filling in data, and running custom calculations.
Q: What is the difference between a Macro and a formula in Excel?
A: A formula in Excel is a set of instructions that calculates a value based on the inputs provided. A Macro, on the other hand, is a set of instructions that automate repetitive tasks. Formulas are used to perform calculations, while Macros are used to perform a wide range of tasks, including formatting cells, filling in data, and running custom calculations.
Video Tutorial
Here’s a video tutorial on how to create a Macro in Excel:
Now that you know how to create a Macro in Excel, you can start automating repetitive tasks and saving time. Macros can be very powerful tools that can help you become more productive and efficient in your work. With a little bit of practice, you can create Macros that can perform complex tasks and help you achieve your goals.