Converting Excel files into PDF is a common practice in businesses and various industries. Whether it’s for sending reports to colleagues, customers, or stakeholders, converting Excel files into PDFs is an important aspect of data management. There are several ways to convert Excel into PDF. In this article, we will discuss four different ways to convert Excel files to PDF both online and offline.
Method 1: Use Microsoft Excel to Convert to PDF
The simplest way to convert an Excel file into a PDF is through Microsoft Excel itself. Excel has a built-in feature that allows users to convert their files into PDF without the need to install any additional software or tools. Here’s how:
- Open the Excel file that you want to convert to a PDF.
- Click on File, then select Save As.
- In the Save As window, click on the drop-down menu beside Save As Type, then select PDF (*.pdf).
- Choose the location where you want to save the file, then click on Save.
Using this method is an easy and quick way to convert Excel files into PDF without any additional software. However, this method only works if you have Microsoft Excel installed on your computer.
Method 2: Use Online Excel to PDF Converter
If you don’t have Microsoft Excel installed on your computer, you can use online Excel to PDF converters to convert your file. There are several websites that offer Excel to PDF conversion for free. Here are a few popular ones:
To use these websites, simply upload your Excel file and wait for the website to convert it into PDF. Once the conversion is complete, you can download the PDF file onto your computer.
Method 3: Use Adobe Acrobat to Convert Excel to PDF
Adobe Acrobat is another tool that can be used to convert Excel files into PDF. While Adobe Acrobat is not free, it provides more features and functionalities compared to the previous methods. Here’s how to use Adobe Acrobat:
- Open Adobe Acrobat on your computer.
- Click on File, then select Create PDF from File.
- Select the Excel file that you want to convert to PDF.
- Click on Open.
- Once the file has been converted, click on File, then select Save As.
- Choose the location where you want to save the file, then click on Save.
Using Adobe Acrobat requires a subscription but it provides more features and functionalities compared to the other methods. Adobe Acrobat can also be used to edit PDF files.
Method 4: Use PDF Printer to Convert Excel to PDF
Another way to convert Excel files into PDF is by using a PDF printer. A PDF printer is a software program that creates PDF files by acting as a virtual printer. Here’s how to use a PDF printer:
- Install a PDF printer software on your computer. There are several free PDF printer software available online such as PDFCreator, CutePDF, and Bullzip.
- Open the Excel file that you want to convert to a PDF.
- Click on File, then select Print.
- In the Print window, select the PDF printer that you installed earlier.
- Click on Print.
- Choose the location where you want to save the file, then click on Save.
Using a PDF printer is a quick and easy way to convert Excel files into PDF. However, you’ll need to install additional software on your computer to use this method effectively.
FAQ
Here are some frequently asked questions about converting Excel files into PDF:
Q: Why convert Excel files into PDF?
A: Converting Excel files into PDF has several benefits. PDF files are more secure and can’t be edited easily. PDF files are also compatible with various platforms and devices, making them easy to share and access.
Q: Can I convert multiple Excel files into PDF at once?
A: Yes. Some of the methods mentioned above allow you to convert multiple Excel files into PDF at once. The online converters and PDF printers allow you to batch convert several files.
Video Tutorial: How to Convert Excel to PDF
Here’s a video tutorial on how to convert Excel files into PDF:
Converting Excel files into PDF is an essential task for businesses and individuals who work with data. The methods mentioned above provide various options to convert Excel files into PDF, depending on your preference and requirements. Regardless of the method you choose, converting Excel files into PDF is a simple and straightforward process that can save you time and effort.
