As a creative professional, you will often need to send and receive files through email or share them on your blog. One of the most commonly used file formats for sharing documents is PDF. Here are some tips on how to attach and share PDF files effectively.
How to Attach PDF Files in Gmail
Gmail is one of the most popular email services used by professionals. Here’s how to attach a PDF file in Gmail:
- Open the Gmail compose window and enter the recipient’s email address in the To field.
- Click on the paperclip icon to attach a file.
- Select the PDF file you want to attach from your computer.
- Click the Send button to share the PDF file.
If the PDF file is too large to attach in Gmail, you can use Google Drive to share the file. Here’s how:
- Upload the PDF file to Google Drive.
- Click Share and enter the recipient’s email address.
- Select Can View or Can Edit to give the recipient the appropriate level of access.
- Click Send to share the PDF file through Google Drive.
How to Attach PDF Files in a Blog Post
If you want to share a PDF file on your blog post, you can use Google Drive to embed the PDF file. Here’s how:
- Upload the PDF file to Google Drive.
- Click on the More actions icon (three vertical dots) and select Embed item.
- Copy the embed code provided by Google Drive.
- Paste the embed code into the HTML view of your blog post.
- Preview your blog post to ensure that the PDF file is properly embedded.
FAQs
Q1. Are there any limitations to the size of PDF files I can attach in Gmail?
A1. Gmail allows you to attach files up to 25MB in size. If the PDF file you want to attach is larger than 25MB, you can use Google Drive to share the file.
A2. Yes, you can password-protect the PDF files you share through Google Drive. Here’s how:
- Open the PDF file in Google Drive.
- Click on the More actions icon (three vertical dots) and select Share.
- Click on Advanced and then change the Link Sharing option to On – Anyone with the link.
- Click on Access to Anyone with the link and then click on the drop-down menu next to Anyone with the link.
- Select More and then click on the Choose password option.
- Enter a password and then click on Save.
- Click on Done to finalize the password protection settings.
By following these tips, you can attach and share PDF files effectively in your emails and blog posts.