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When it comes to working with Excel, there are many useful tools and features that can help you make the most of your data. One such tool is the VLOOKUP function, which allows you to retrieve data from two different files. In this article, we’ll take a closer look at how to use VLOOKUP to retrieve data from two different files in Excel.

What is VLOOKUP?

VLOOKUP is a powerful Excel function that allows you to search for data in a table range, and return a corresponding value from a different column. This function is particularly useful when you’re working with large amounts of data, as it allows you to quickly look up specific values in a table and retrieve corresponding values.

How to Use VLOOKUP to Retrieve Data from Two Different Files

Now that we’ve covered the basics of the VLOOKUP function, let’s take a closer look at how to use it to retrieve data from two different files in Excel. Here are the steps:

  1. Open both files in Excel.
  2. Create a VLOOKUP formula in the first file, referring to the second file.
  3. Save the first file.
  4. Close the second file.
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Let’s take a look at each of these steps in more detail.

Step 1: Open both files in Excel

The first step is to open both files that contain the data you want to retrieve. In this example, we’ll call the first file “File A” and the second file “File B”.

Step 2: Create a VLOOKUP formula in the first file, referring to the second file

Next, you’ll need to create a VLOOKUP formula in the first file that refers to the second file. Here’s how to do it:

  1. Select the cell where you want to insert the formula.
  2. Type =VLOOKUP(
  3. Click on the cell that contains the value you want to look up in the table range in the second file.
  4. Type a comma (,) to separate the first argument.
  5. Select the table range in the second file that contains the data you want to retrieve.
  6. Type a comma (,) to separate the second argument.
  7. Specify the column number that contains the value you want to retrieve from the table range in the second file.
  8. Type a comma (,) to separate the third argument.
  9. Type “FALSE” (without the quotes) to specify an exact match.
  10. Type ) to close the formula.
  11. Press Enter.

Here’s an example formula:

“`=VLOOKUP(B2,'[File B.xlsx]Sheet1′!$A:$B,2,FALSE)“`

This formula looks up the value in cell B2 of the first file, and retrieves the corresponding value from column 2 of the table range in the second file.

Step 3: Save the first file

After you’ve created the formula, be sure to save the first file so that you don’t lose any changes.

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Step 4: Close the second file

Finally, close the second file. You don’t need to save it, as the VLOOKUP formula in the first file refers to the data in the second file.

FAQ

1. What is a Hyperlink in Excel?

A Hyperlink in Excel is a clickable link that allows you to navigate to a different location in the same workbook, a different workbook, a website, an email address, or a file on your computer. Hyperlinks are a useful way to make your data more interactive and user-friendly.

2. How do I create a Hyperlink in Excel?

Creating a Hyperlink in Excel is easy. Here’s how:

  1. Select the cell where you want to insert the hyperlink.
  2. Click on the “Insert Hyperlink” button in the “Links” group of the “Insert” tab.
  3. Select the type of link you want to create (e.g. a link to another location in the workbook, a link to a different workbook or file, a link to a web page, etc.).
  4. Enter the destination address or location in the “Address” field.
  5. Click “OK”.

That’s it! Your Hyperlink should now be active.

Video Tutorial: How to Use VLOOKUP in Excel

If you’re more of a visual learner, check out this video tutorial on how to use VLOOKUP in Excel: