Today, we will be discussing how to convert Excel files to PDF files. This process can be done both online and offline and we will be covering multiple options for both. Excel is a very popular file type for data representation and analysis and PDF is a popular file type when it comes to sharing files with others. So, it is important to know how to convert Excel files to PDF files and that’s exactly what we will be discussing in this article.
Option 1: Converting Excel to PDF online
The first option we will be discussing involves using an online tool to convert Excel files to PDF files. The advantage of this method is that you don’t need to have any specific software installed on your computer. You just need access to the internet and you can use any device to do this.
There are many online tools that can do this, but we will be discussing two of the most popular ones: Smallpdf and Zamzar.
Smallpdf
Smallpdf is a popular online tool that can convert Excel files to PDF files. The process is very simple and straightforward.
- Go to https://smallpdf.com/excel-to-pdf
- Click on “Choose file” and select the Excel file that you want to convert
- Wait for the file to upload and then click on “Convert to PDF”
- Wait for the conversion to finish and then download the PDF file
Smallpdf is a very user-friendly tool and the conversion process is very fast. The only drawback is that the free version of Smallpdf only allows you to convert up to 2 files per hour and each file can be up to 100 MB in size.
Zamzar
Zamzar is another popular online tool that can convert Excel files to PDF files. The process is also simple and straightforward.
- Go to https://www.zamzar.com/convert/excel-to-pdf/
- Click on “Add Files” and select the Excel file that you want to convert
- Choose “PDF” as the output format
- Enter your email address and click on “Convert”
- Wait for the conversion process to finish and then check your email for the PDF file
Zamzar is also a very user-friendly tool and the conversion process is also very fast. The advantage of Zamzar is that it doesn’t have any file size or conversion limit, but the drawback is that you need to enter your email address and wait for the conversion to finish.
Option 2: Converting Excel to PDF offline
The second option we will be discussing involves using software to convert Excel files to PDF files. The advantage of this method is that you don’t need to have access to the internet and you can convert large files without any limits.
There are many software that can do this, but we will be discussing two of the most popular ones: Adobe Acrobat and Microsoft Excel.
Adobe Acrobat
Adobe Acrobat is a very popular software for creating and editing PDF files. It also has the capability to convert Excel files to PDF files.
- Open Adobe Acrobat
- Click on “File” and then “Create PDF” and then “From File”
- Select the Excel file that you want to convert
- Click on “Open”
- Wait for the conversion process to finish and then save the PDF file
The advantage of Adobe Acrobat is that it is a very powerful software and it can do much more than just converting files. The drawback is that it is not a free software and you need to have it installed on your computer.
Microsoft Excel
Microsoft Excel is a software for creating and editing Excel files. It also has the capability to save Excel files as PDF files.
- Open the Excel file that you want to convert
- Click on “File” and then “Save As”
- Choose “PDF” as the file type
- Choose the location where you want to save the PDF file
- Click on “Save”
The advantage of using Microsoft Excel is that you already have it installed on your computer if you have Microsoft Office installed. The drawback is that it may not be as powerful as Adobe Acrobat.
FAQ
Q1. What is the advantage of converting Excel files to PDF files?
Converting Excel files to PDF files has many advantages. PDF files are very widely used and they are highly compatible across different devices and platforms. PDF files also maintain the formatting and layout of the original file, which means that the data is always presented in a clear and precise manner.
Q2. Can I convert multiple Excel files to PDF files at once?
Yes, you can convert multiple Excel files to PDF files at once using either online tools or software. The process is usually the same as converting a single file, but you just need to select all the files that you want to convert at once instead of just one file.
Conclusion
Converting Excel files to PDF files is a very important process and there are many options available to do this. You can use online tools or software depending on your preference and requirements. It is important to know how to do this because it can be a very handy skill to have, especially in business or academic settings.
Video Tutorial
Here is a video tutorial on how to save Excel files as PDF files:
