As we all know, Microsoft Excel is one of the most widely used software applications for data management and analysis. When working with Excel, one of the common tasks is to print the data in a presentable format. However, sometimes the data does not fit properly on the page, resulting in some parts being cut off. In this article, we will explore some useful tips on how to print in Excel without cutting off the data.
Tip 1: Use the Scaling option
One of the easiest ways to fit the data when printing in Excel is to use the Scaling option. Scaling is a feature that allows you to change the size of your printed worksheet so that it fits perfectly on the page. Here are the steps to use Scaling:
- Select the worksheet you want to print.
- Click on the “Page Layout” tab.
- Click on the “Scale to Fit” section.
- Select “Fit All Columns on One Page” or “Fit All Rows on One Page” as per your requirement.
- Click on the “Print Preview” button to see how your worksheet will look once it’s printed.
- Click on “Print” to print your worksheet.
Tip 2: Adjust Margins and Orientation
Another way to ensure that your worksheet fits perfectly on the page is to adjust the margins and orientation before printing.
Adjust Margins
Excel gives you the flexibility to adjust the margins according to your requirements. Margins are the spaces between the edges of the page and the content of the worksheet. Here’s how you can adjust the margins in Excel:
- Select the worksheet you want to print.
- Click on the “Page Layout” tab.
- Click on the “Margins” section.
- Select the margin size you want from the drop-down list or click on the “Custom Margins” option to set your own custom margin sizes.
- Click on the “Print Preview” button to see how your worksheet will look once it’s printed.
- Click on “Print” to print your worksheet.
Adjust Orientation
If the data in your worksheet is wider than it is tall, you can change the orientation to landscape mode to fit the entire worksheet on one page. Here’s how you can adjust the orientation in Excel:
- Select the worksheet you want to print.
- Click on the “Page Layout” tab.
- Click on the “Orientation” section.
- Select “Landscape” mode.
- Click on the “Print Preview” button to see how your worksheet will look once it’s printed.
- Click on “Print” to print your worksheet.
FAQs
Q1: My worksheet has some empty rows and columns, how can I remove them before printing?
A: If you have empty rows and columns in your worksheet, you can remove them before printing by following these steps:
- Select the rows and columns you want to delete.
- Right-click on the selection and choose “Delete” from the context menu.
- Click on “Shift Cells Up” or “Shift Cells Left” depending on where the deleted cells were located.
- Click on “OK”.
- Click on the “Print Preview” button to see how your worksheet will look once it’s printed.
- Click on “Print” to print your worksheet.
A: Yes, you can add a header and footer to your printed worksheet by following these steps:
- Select the worksheet you want to print.
- Click on the “Insert” tab.
- Click on the “Header & Footer” section.
- Select a pre-designed header or footer from the drop-down list or choose “Edit Header” or “Edit Footer” to create your own custom header or footer.
- Click on the “Print Preview” button to see how your worksheet will look once it’s printed.
- Click on “Print” to print your worksheet.
Video Tutorial: How to Print in Excel without Cutting off Data
Printing in Excel can be a daunting task, especially when the data is large and does not fit properly on the page. The tips mentioned in this article can help you print in Excel without cutting off the data and make your worksheet look more professional. Remember to use the Scaling option, adjust margins and orientation, and remove empty rows and columns before printing to get the best results. Additionally, you can add a header and footer to your printed worksheet to make it more appealing. Hopefully, this article has been helpful in resolving your printing issues in Excel.
