CARA CONVERT FILE DZ KE EXCEL

Converting files from one format to another is a task that many people face every day, especially in the business and academic worlds. Two of the most commonly used formats are Excel and PDF, which are often needed to be converted from one to another. In this article, we will discuss the different methods and tools you can use to convert Excel to PDF and vice versa, as well as the benefits and drawbacks of each method.

How to Convert Excel to PDF

There are several methods you can use to convert Excel spreadsheets to PDF files:

Method 1: Save As PDF

The easiest and quickest way to convert an Excel file to PDF is to use the “Save As” function in Excel. Here’s how:

1. Open the Excel file you want to convert to PDF.
2. Click on “File” in the menu bar, then click “Save As”.
3. In the “Save As” dialog box, choose “PDF” from the “Save as type” dropdown menu.
4. Choose where you want to save the PDF file on your computer, then click “Save”.
5. Your Excel file is now saved as a PDF file.

This method is quick and easy, but it may not work if you need to convert a large number of Excel files to PDF, or if you need to customize the settings of the PDF file, such as the page layout or security settings.

Method 2: Online Converters

If you need more customization options or need to convert a large number of files, you can use an online converter. There are many online converters available, such as SmallPDF, Convertio, and Adobe’s own online converter. Here’s how to use SmallPDF:

1. Go to the SmallPDF website: https://smallpdf.com/excel-to-pdf.
2. Click on “Choose Files” and select the Excel file you want to convert.
3. Customize the settings as needed, such as the layout, orientation, and compression level.
4. Click on “Convert to PDF.”
5. Wait for the conversion to complete, then download the PDF file to your computer.

This method gives you more options than the “Save As” function in Excel, but it may take longer to convert the file and requires an internet connection.

Method 3: Adobe Acrobat

If you have Adobe Acrobat installed on your computer, you can use it to convert Excel files to PDF. Here’s how:

1. Open Adobe Acrobat on your computer.
2. Click on “File” in the menu bar, then click “Create PDF”.
3. Select the Excel file you want to convert.
4. Customize the settings as needed, then click “Create”.
5. Your Excel file is now saved as a PDF file.

This method gives you the most control over the conversion process, but requires the purchase and installation of Adobe Acrobat.

How to Convert PDF to Excel

Converting a PDF file to an Excel spreadsheet is a bit more complicated than converting Excel to PDF, but there are still several methods you can use:

Method 1: Adobe Acrobat

If you have Adobe Acrobat Pro DC, you can convert PDF files to Excel using the “Export PDF” function. Here’s how:

1. Open the PDF file you want to convert in Adobe Acrobat Pro DC.
2. Click on “Export PDF” in the right-hand pane.
3. Choose “Spreadsheet” as the export format, then select “Microsoft Excel Workbook”.
4. Customize the settings as needed, such as the page range and formatting options.
5. Click “Export” and choose where you want to save the Excel file.

This method gives you the most control over the conversion process, but requires the purchase and installation of Adobe Acrobat.

Method 2: Online Converters

There are several online converters that can convert PDF files to Excel, such as SmallPDF, Zamzar, and Pdf2Go. Here’s how to use SmallPDF:

1. Go to the SmallPDF website: https://smallpdf.com/pdf-to-excel.
2. Click on “Choose Files” and select the PDF file you want to convert.
3. Wait for the conversion to complete; this may take several minutes for large files.
4. Download the Excel file to your computer.

This method is quick and easy, but may not work for large or complex files, as online converters may not be able to accurately convert all elements of the PDF file.

Benefits of Converting Excel to PDF

There are several benefits to converting Excel files to PDF:

Preserves Formatting

PDF files are a “read-only” format; once a file is saved as a PDF, the formatting cannot be changed. This makes PDF files useful for preserving the formatting of documents and spreadsheets, such as when sharing reports or financial statements.

Universally Accessible

PDF files can be viewed on any device, regardless of the operating system or software installed. This makes them a useful format for sharing documents with others who may not have access to the same software or hardware as you.

Secure

PDF files can be password-protected and encrypted, making them a secure format for sharing sensitive or confidential information.

Benefits of Converting PDF to Excel

There are also several benefits to converting PDF files to Excel:

Reusability

PDF files are often “read-only,” meaning that the data cannot be edited or manipulated. Converting a PDF file to Excel allows for the data to be extracted and used in other applications or programs, such as for data analysis or creating charts and graphs.

Customization

Excel spreadsheets offer more customization options than PDF files, such as the ability to add formulas, charts, and graphs. Converting a PDF to Excel allows you to take advantage of these features.

Accuracy

Converting a PDF file to Excel can allow for greater accuracy than manually re-typing data from a PDF file into an Excel spreadsheet. This is especially useful for large or complex files with many columns and rows.

FAQ

1. Can I convert PDF files to Excel for free?

Yes, there are several free online converters that can convert PDF files to Excel, such as SmallPDF and Zamzar. However, these converters may not work for large or complex files, and may not accurately convert all elements of the PDF file.

2. Is it possible to convert multiple Excel files to PDF at once?

Yes, many online converters, such as SmallPDF and Convertio, allow for batch conversion of multiple files at once. However, each file may need to be converted individually, and the process may take longer for large or complex files.

Conclusion

Converting files from one format to another can be a tedious task, but with the right methods and tools, it can be a quick and easy process. Whether you need to convert Excel spreadsheets to PDF files, or vice versa, there are several methods and benefits to consider. The key is to choose the method that best fits your needs, whether that be ease of use, customization options, or accuracy. With the information and tools available, you can convert files with confidence and ease.

Watch: How to Convert Excel to PDF and Vice Versa