Are you looking for ways to compress files for your computer system? Look no further as we are here to help guide you through the process. File compression is an essential feature as it reduces the size of large files, allowing you to store more data and send files easily. This article will guide you through the process of compressing various file types such as PDF, Excel, and more.

Compressing Excel Files

Compressing an Excel file is an excellent way to reduce its size when you need to share it via email or other platforms. Excel data can quickly add up, making the file size very large, but compression will keep your data safe and secure. Here is how to compress an Excel file in a Microsoft Windows operating system.

  1. Open the Excel file you want to compress.
  2. Select ‘File’ on the top left of the screen
  3. Click on ‘Save As.’
  4. Click on the ‘Tools’ dropdown menu and choose ‘Compress Pictures’
  5. Select the compression resolution and click ‘OK’
  6. Click ‘Save’

Compressing PDF Files

PDF files can also get large with multiple images and pages. Compression will help reduce the size of PDF files and make it easier to share without losing details. Here are some easy steps on how to Compress a PDF file online with ‘Cara Word.’

  1. Open ‘Cara Word’ on your search engine.
  2. Select the ‘Compress PDF’ button on the homepage.
  3. Upload the PDF file you want to compress.
  4. Choose the compression you want to apply based on the image quality you desire.
  5. Press ‘Compress PDF,’ wait for the file size to reduce, then download the file.


How much space can you save by compressing files?

The amount of space you can save by compressing files depends on several factors, primarily the type and size of the file. For example, compressing a PDF file can reduce file size by 20-50%; however, the size reduction rate may vary. It is recommended to compress files routinely, especially if you have a limited storage capacity on your device or need to send large files often. By compressing files, you can save anywhere from a few megabytes to gigabytes of space.

What is the best type of compression method to use for files?

The type of compression method depends on the type of file you want to compress. Compression methods like ZIP provide excellent compression of various file types like media, presentation, archives, etc., and can support both Windows and Mac platforms. Other compression methods like RAR can compress large file sizes, especially when they consist of massive and complex data. However, the type of compression used depends entirely on the data and platform used to compress files. Ensure to choose a compression method with high data compression rates and compatibility.



Compressing files is an essential feature that every computer user should know how to do. It helps reduce the size of files, saves storage space, and enhances sharing via email and other platforms. Excel and PDF are common file types, and compression can reduce their sizes significantly, making them easier to store and share. By using the steps outlined in this article, you can easily compress your files and keep them safe and secure. Lastly, remember to choose the correct compression method based on the type of files you are compressing and the platform you are using to ensure effective compression.