Excel is a powerful tool that helps businesses keep track of their finances, inventory, and other important data. However, accidents happen, and sometimes important files are lost or unsaved. Fortunately, there are ways to recover unsaved or lost Excel files. In this article, we will explore how to recover unsaved or lost Excel files and provide some tips for keeping your Excel data safe.
How to Recover Unsaved or Lost Excel Files
If you have accidentally closed an Excel file without saving it or if your Excel file has become corrupted, there are a few ways to recover your data. Here are some methods to try:
1. Excel Autorecovery
If you have enabled Excel’s Autorecovery feature, it will automatically save a copy of your file every few minutes. To recover an unsaved file, follow these steps:
- Open Excel
- Select the “File” tab
- Click on “Recent”
- Scroll down to the “Recover Unsaved Workbooks” section
- Select the file you want to recover and click “Open”
If the Autorecovery feature does not work, try the next method:
2. Recover from Temporary Excel Files
Excel saves temporary copies of your Excel files in case of a crash or power outage. To recover a lost file from a temporary file, follow these steps:
- Click on the “Start” button
- Type “*.xlsx” or “*.xls” in the search bar
- Select “Computer” from the drop-down menu
- Click “Search”
- Look for the file with a name similar to your lost file
- Open the file and save it with a new name
If neither of these methods works, there are some third-party recovery tools that may be able to recover your lost Excel file. However, we advise caution when using any third-party tool, as they may contain malware or viruses that can harm your computer.
Tips for Keeping Your Excel Data Safe
Prevention is always better than cure when it comes to losing important Excel data. Here are some tips for keeping your Excel data safe:
1. Save Your Excel Files Regularly
Make it a habit to save your Excel files after making any changes. This way, you will not lose any data if your computer crashes or if the power goes out. You can also use the “Save As” option to save copies of your Excel file with different names or in different locations.
2. Use Excel’s AutoSave Feature
Excel’s AutoSave feature automatically saves changes to your Excel file as you work on it. To enable AutoSave, follow these steps:
- Open Excel
- Select the “File” tab
- Click on “Options”
- Select “Save” from the left-hand menu
- Check the “AutoRecover information every” box and set the time interval
- Make sure the “Save AutoRecover information” box is checked
- Click “OK”
With AutoSave enabled, you can recover unsaved changes to your Excel file even if your computer crashes.
1. Can I recover an Excel file if I didn’t enable the AutoRecover feature?
If you did not enable the AutoRecover feature, you may still be able to recover your file if Excel saved a temporary copy of it. Follow the steps in the “Recover from Temporary Excel Files” section above to search for a temporary copy of your file.
2. How can I prevent Excel files from becoming corrupted?
To prevent Excel files from becoming corrupted, make sure you have the latest version of Excel installed on your computer. You should also avoid force-closing Excel or shutting down your computer while Excel is still open. Use the “Save As” option to save copies of your Excel file with different names or in different locations, and consider using cloud storage services like Dropbox or Google Drive to back up your important Excel files.
Video Tutorial: How to Recover Unsaved or Lost Excel Files
Check out this video tutorial for a step-by-step guide on how to recover unsaved or lost Excel files:
Losing important Excel data can be frustrating, but with the methods we have outlined in this article, you should be able to recover most unsaved or lost files. Remember to save your Excel files regularly and enable Excel’s AutoSave feature to prevent data loss in the future.